Fields of New Market Vendors Campground

Terms of Service

CAMPING

1.     NO ONE IS ALLOWED TO LIVE ON SITE All WEEK!  No exceptions.

2.     Do NOT pick the flowers or take any plants.

3.    Shop owners and Employees can start setting up camp starting August 17th and can start camping on September 13th. Performers and             Cast cab start setting up camp starting July 27th and start camping on August 2nd. If you are handling TRF business (IE                                           Rehearsals or Setting up booths).

4.     Onsite camping during festival time is only allowed Friday afternoon through Monday morning. Last weekend camping will be starting on            Thursday afternoon through Monday morning.

5.      All RVs, tents, and personal belongings MUST be removed from the site by the second Sunday in December (December 15, 2024),                         following the close of the festival for the season. Once maintenance confirms your spot is cleared and cleaned up, your deposit will               be refunded back to the card that is on file with Campspot.

6.      Any RV, tent, or personal belongings remaining after that date December 15th will be considered abandoned and thus become the property             of TRF.

7.      Electric spaces are available on a first come-first served basis, spots will be assigned by Festival Management in Electric Camping only. 

8.      No camping spot is guaranteed. Management has the authority to move your location at any time.

9.      All tents, RVs, campers, etc., must always have camping hang tag attached and visible.

10.    No vehicle can be parked or blocking the road in camping lanes.

11.    Be respectful of your neighbors and their area next to yours.

12.    You must use a vacuum breaker on any connections to our water lines.

13.    No more than 4 people per camp site. The only exception to this policy is if a large family needs to add additional minors under the                         age of 18. Approval will need to be received from the Pass Program Manager. 

14.    All campers staying at one site must be listed on camping paperwork.

15.    Any lost, stolen, or damaged personal property is not TRF’s responsibility.

16.    All campers are responsible for keeping their camp site clean.

17.   Due to safety reasons, any campers moving in during the month of August must keep the grass in their camp area maintained. TRF will not            be able to cut the grass.

18.   Quiet time begins at 11:00 PM. Be considerate of others trying to rest.

19.   Lights out is at 12:00 AM.  At this time, all lights must be extinguished, and quiet must be maintained. 

20.   Failure to observe Quiet time and Lights out may result in loss of camping privileges.

21.   No pets allowed. Service animals are allowed.

22.  Camp Warden will be Christopher Millard and Lauren Croft. They will be the contact for participant camping issues or concerns and will                   be the main contact between campers and management. Christopher 281-733-5699 8:00pm - 11:00pm Saturday and Sunday. 

Trailer Storage

  1. NO HAZARDOUS MATERIALS will be permitted to be stored in trailer storages such as gas, propane, coarsen, or any other HAZARDOUS MATERIALS.
  2. Every trailer is required to always carry a fire extinguisher.
  3. Any lost, stolen, or damaged personal property is not TRF’s responsibility.
  4. Trailer Storage can start moving in on August 17th. 
  5. Due to safety reasons, any trailer storage moving in during the month of August must keep the storage area clean and the grass  maintained. TRF will not be able to cut the grass.
  6. Be respectful of your neighbors and their area next to yours.
  7. Camping or overnight sleeping in the trailer storage or area is not permitted.
  8. Ther will be no parking in the trailer storage area.
  9. No trailer storage is guaranteed. Management has the authority to move your location at any time.
  10. All trailer storage must have a hang tag attached and visible.
  11. All trailer storage MUST be removed from the site by the second Sunday in December (Decemeber 15, 2024), following the close of the festival for the season. Once maintenance confirms your spot is cleared and cleaned up, your deposit will be refunded back to the card that is on file with campspot.
  12. Any trailer storage or personal belongings remaining after the date December 15th will be considered abandoned and thus become the property of TRF.
  13. Failure to observe any of the above regulations may lead to the loss of trailer storage privileges.
  14. If you have any trailer storage issues or concerns please reach out to the pass Program Manager Michelle email mcano@texrenfest.com.

SAFETY

1.     If at any time you feel your personal safety or that of someone else is at risk, call the appropriate authorities:

            a.     Festival Weekend – TRF Security Personnel (936) 727-9931

            b.     Outside of a Festival Weekend – 911 or Grimes County Dispatch (936)873-2151

2.    PURSUANT TO SECTION 30.06, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON                 LICESED UNDER SUBCHAPTER H, CAPTER 411, GOVERNMENT CODE (HANDGUN LICENSINGLAW), MAY NOT ENTER THIS                     PROPERTY WITH A HANDGUN THAT IS CARRIED OPENLY.

3.    PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARREID HANDGUN), A                     PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT                     ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED OPENLY.

  FIRE SAFETY

        Due to the nature of our village, we must all remain concerned about fire.  Consequently: 

1.     Absolutely NO FIRES at any time anywhere on the TRF grounds…EVER! 

2.     Candles, charcoal fires, barbecue pits, fire rings or oil lanterns may not be used!

3.     You are permitted to use “Coleman type” lanterns, stoves, and heaters.

4.     DO NOT throw cigarette butts on the ground, put them in some type of container and dispose of properly.

 

 

GARBAGE DISPOSAL

1.     Participants are responsible for the collection and disposal of all their garbage.

2.     There is no trash pickup at any of the campgrounds.

3.     All household garbage must be put in plastic bags then tied at the top and put in the dumpsters provided by the festival.

4.     Construction and craft waste must be taken to the old landfill on the festival grounds. 

5.     You must have these materials approved for disposal by our Site Manager.

6.     The dumpsters located behind the Main Office are NOT for personal, household, or public use. Offenders are subject to fine.

 

TERMS: TEXAS RENAISSANCE FESTIVALS, LLC. & THE FIELDS OF NEW MARKET CAMPGROUND (TRF & FONM, “WE, US, OUR”) INCLUDES ALL OWNERS, EMPLOYEES, AGENTS, REPRESENTATIVES, SERVANTS, ASSIGNS, SUCCESSORS, INSURERS AND SUBSIDIARIES OF TEXAS RENAISSANCE FESTIVAL, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND/TRF & FONM. THE CAMPER (CAMPER, “YOU/YOUR”) INCLUDES YOU, AND ANYONE ELSE IN YOUR VACATION PARTY INCLUDING FRIENDS, RELATIVES, SPOUCES, SIGNIFICANT OTHERS, ANY MINOR CHILDREN, AND ANY OTHER OCCUPANTS UNDER YOUR CUSTODY, CARE AND CONTROL, REGARDLESS AGE OR THE AMOUNT OF TIME YOU OR ANYONE ELSE OCCUPIES OR USES ANY AND ALL ACTIVITIES RELATED TO THE RENTAL, OPERATION, OR USE OF LODGING PROVIDED BY TEXAS RENAISSANCE FESTIVALS, LLC.. AND THE FIELDS OF NEW MARKET CAMPGROUND.

ACTS OF GOD AND NATURE: TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUNDS WILL NOT REFUND ANY PORTION OF YOUR RENTAL IN THE EVENT THAT YOUR RESERVATION IS AFFECTED BY AN ACT OF GOD INCLUDING BUT NOT LIMITED TO MAJOR STORMS OR WEATHER EVENTS, ROAD CLOSURES, CAMPGROUND CLOSURES, OR CLOSURE OF SPECIFIC CAMPSITE. TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUNDS MAY ISSUE RAIN CHECKS AT ITS DISCRETION. WE HOPE TO SEE THE CAMPGROUNDS OPEN ON THE PROJECTED DATES; HOWEVER, PLEASE NOTE OPENING DATES MAY CHANGE BASED ON WINTER SNOWFALL, RUNOFF WATER, DAMAGE TO THE CAMPGROUND, ETC.

PAYMENT INFORMATION: WE ACCEPT VISA, MASTERCARD, DISCOVER AND AMERICAN EXPRESS FOR PAYMENT. WE DO NOT ACCEPT CHECKS, CASH OR MONEY ORDERS

LOST AND FOUND: TRF & FONM IS NOT RESPONSIBLE FOR PERSONAL ITEMS LOST OR STOLEN DURING YOUR STAY OR ITEMS LEFT IN LODGING (TENTS, RV’S OR CABINS) AFTER YOUR DEPARTURE. IF YOU BELIEVE YOU LOST AN ITEM OR LEFT SOMETHING BEHIND, TRF & FONM WILL CHECK FOR PERSONAL ITEMS; HOWEVER, WE MAKE NO GUARANTEE WE WILL FIND THE ITEMS OR BE ABLE TO RETURN THE ITEMS WE MAY FIND. IF YOU BELIEVE YOU LEFT AN ITEM BEHIND, PLEASE CONTACT US IMMEDIATELY TO ARRANGE FOR RETURN. RETURNED ITEMS WILL INCLUDE THE COST OF SHIPPING. TRF & FONM WILL MAKE EVERY EFFORT TO RETURN ITEMS BASED ON YOUR DESIRED SHIPPING CARRIER; HOWEVER, PLEASE UNDERSTAND TRF & FONM WILL SHIP ITEMS AT ITS DISCRETION AND CHOOSE SHIPPING CARRIERS AND TERMS AVAILABLE REGARDLESS OF YOUR PREFERENCE.

DAMAGE, KEY, EXCESSIVE CLEANING, AND MISSING INVENTORY: YOU ARE RESPONSIBLE FOR THE COST OF ALL DAMAGE TO THE RENTAL (TENT, CABIN, RV, OR RV PAD SITE) OCCURRING DURING YOUR RESRVATION, WHICH INCLUDES THE COST OF REPAIR OR THE ACTUAL RETAIL CASH VALUE OF THE ITEM DAMAGED, INCLUDING, BUT NOT LIMITED TO, PARTS, LABOR, DIMINISHED VALUE OF THE LODGING (TENT, CABIN, OR RV PAD SITE), LOSS OF USE AND REVENUE, MISSING EQUIPMENT, EXCESSIVELY SOILED LINENS, EXCESSIVE CLEANING AND A REASONABLE CHARGE TO COVER ADMINISTRATIVE EXPENSES. NO SMOKING: ALL TEXAS RENAISSANCE FESTIVAL & THE FIELDS OF NEW MARKET RENTALS ARE CONSIDERED NON-SMOKING RENTALS. SMOKING OF ANY KIND INSIDE THE LODGING (TENT OR CABIN) WILL RESULT IN AN ADDITIONAL CHARGE AS REQUIRED FOR EXCESSIVE CLEANING. THE CREDIT CARD ON FILE WILL BE BILLED FOR THE COSTS INCURRED AND A BREAKDOWN OF THE CHARGES WILL BE PROVIDED. PLEASE NOTE TEXAS RENAISSANCE FESTIVAL, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND IS NOT RESPONSIBLE FOR LOSS, DAMAGE, OR INJURY TO YOUR PERSONAL PROPERTY, OR THAT OF YOUR PARTY.

DISCLAIMER: THIS WAIVER AND RELEASE IS APPLICABLE TO ALL CAMPERS, OCCUPANTS AND USERS OF EQUIPMENT PROVIDED BY TEXAS RENAISSNACE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND *(FOR PURPOSES OF THIS WAIVER AND RELEASE, THE TERM TEXAS RENAISSNACE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND OR TRF & FONM INCLUDES ALL EMPLOYEES, AGENTS, REPRESENTATIVES, SERVANTS, ASSIGNS, SUCCESSORS, INSURERS AND SUBSIDIARIES OF TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND). IF ANY OTHER RENTAL AGREEMENT IS USED IN ADDITION TO OR IN CONJUNCTION WITH THIS WAIVER AND RELEASE, THE PROVISIONS OF THIS WAIVER AND RELEASE SHALL PREVAIL OVER ANY OTHER CLAUSES IN THE RENTAL AGREEMENT THAT ARE INCONSISTENT WITH THIS RELEASE. THE CAMPER AGREES THAT HE/SHE IS ALSO SIGNING ON BEHALF OF ALL MINORS. THE CAMPER FURTHER AGREES TO FULL RESPONSIBILITY AND UNDERSTANDS THEY ARE PERSONALLY LIABLE FOR ANY DAMAGES TO ALL INDIVIDUALS.

EXPRESS ASSUMPTION OF RISK: THE CAMPER AGREES THAT HE/SHE IS RENTING, OPERATING, AND USING EQUIPMENT PROVIDED BY TRF AND FONM AT YOUR OWN RISK. THE CAMPER AGREES THAT HE/SHE IS VOLUNTARILY PARTICIPATING IN ALL ACTIVITIES RELATED TO THE RENTAL, OPERATION, OR USE OF THE RENTAL AND EQUIPMENT, AND ASSUMES ALL RISK OF INJURY, ILLNESS, DAMAGE, OR LOSS THAT MIGHT RESULT, EVEN IF THE RISKS ARISE OUT OF THE NEGLIGENCE OR FAULT OF TEXAS RENAISSNACE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND, WHICH MAY BE BOTH FORESEEN AND UNFORESEEN.

WAIVER/RELEASE OF LIABILITY: BY EXECUTION OF THIS RELEASE, THE CAMPER AGREES THAT TEXAS RENAISSANCE FESTIVALS, LLC.AND THE FIELDS OF NEW MARKET CAMPGROUND SHALL NOT BE LIABLE FOR ANY DAMAGES ARISING FROM PERSONAL INJURIES SUSTAINED BY THE UNDERSIGNED, ANY MINOR CHILDREN, AND ANY OTHER OCCUPANTS UNDER THE UNDERSIGNED’S CUSTODY, CARE AND CONTROL, AS A RESULT OF ANY AND ALL ACTIVITIES RELATED TO THE RENTAL, OPERATION, OR USE OF EQUIPMENT PROVIDED BY TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND. THE UNDERSIGNED ASSUMES FULL RESPONSIBILITY FOR ANY SUCH INJURIES OR DAMAGES WHICH MAY OCCUR, AND FURTHER AGREES THAT TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND SHALL NOT BE LIABLE FOR ANY OR THEFT OF PERSONAL PROPERTY.

LIABILITY TO THIRD PARTIES: THE CAMPER AGREES THAT HE/SHE WILL INDEMNIFY AND HOLD HARMLESS TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND FOR ALL PERSONAL INJURIES, PROPERTY DAMAGES, OR ANY OTHER DAMAGES TO ANY AND ALL THIRD PARTIES, INCLUDING, BUT NOT LIMITED TO, OPERATORS AND OCCUPANTS OF OTHER RENTALS AND EQUIPMENT PROVIDED BY TEXAS RENAISSNACE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND.

PERSONAL RESPONSIBILITY: THE CAMPER CERTIFIES THAT ALL CAMPERS, OCCUPANTS AND OPERATORS OF EQUIPMENT HAVE NO PHYSICAL OR MENTAL CONDITION THAT PRECLUDE HIM/HER FROM RENTING, OPERATING OR USING THE EQUIPMENT PROVIDED BY TRF & FONM AND YOU ARE NOT DOING SO AGAINST MEDICAL ADVICE. YOU AND CAMPERS, OCCUPANTS AND OPERATORS ACKNOWLEDGE AND UNDERSTAND THAT YOU ARE OBLIGATED TO FOLLOW INSTRUCTION AND THE INTENDED USE OF ALL EQUIPMENT, INCLUDING LODGING, IN THE SAFEST MANNER AND YOU CAN MINIMIZE YOUR RISK OF INJURY BY DOING SO. THIS INCLUDES THE USE OF ALL SAFETY EQUIPMENT PROVIDED. YOU AND CAMPERS, OCCUPANTS AND OPERATORS ACKNOWLEDGE AND UNDERSTAND THAT ANY CHANGES, MODIFICATIONS AND OR MOVING OF ANY EQUIPMENT PROVIDED BY TRF & FONM IS NOT ALLOWED AND INCREASES RISK OF INJURY. IF LODGING (TENT OR CABIN) OR EQUIPMENT IS MOVED, YOU WILL BE RESPONSIBLE FOR ANY DAMAGES AS A RESULT, AS WELL AS THE COST FOR SERVICING EQUIPMENT OR LODGING (TENT OR CABIN). YOU AND CAMPERS, OCCUPANTS AND OPERATORS ACKNOWLEDGE AND UNDERSTAND THAT IF YOU OBSERVE ANY UNUSUAL HAZARD, WHICH YOU BELIEVE JEOPARDIZES YOUR PERSONAL SAFETY OR THAT OF OTHERS, YOU WILL IMMEDIATELY REPORT SAID HAZARD TO THE ATTENTION OF TRF & FONM AND ANY OTHER APPROPRIATE AGENCIES.

DISCREPANCIES, GRIEVANCES, AND DISPUTES: ANY DISCREPANCIES OR GRIEVANCES WITH EQUIPMENT OR LODGING MUST BE REPORTED IMMEDIATELY TO TRF & FONM AND DURING YOUR STAY. FAILING TO IMMEDIATELY REPORT ANY DISCREPANCY OR PROBLEM WITH THE LODGING OR EQUIPMENT WILL AFFECT THE COMFORT AND QUALITY OF YOUR STAY AND ANY COMPENSATION. YOU AGREE TO HAVE ANY DISPUTE ARISING OUT OF THE MATTERS INCLUDED IN THE TERMS AND CONDITIONS DECIDED BY NEUTRAL INDIVIDUAL ARBITRATION AS PROVIDED BY TEXAS LAW AND YOU ARE GIVING UP ANY RIGHTS YOU MIGHT POSSESS TO HAVE THE DISPUTE LITIGATED IN A COURT OR JURY TRIAL. BY AGREEING TO THE TERMS AND CONDITIONS AND PAYING FOR YOUR EQUIPMENT OR LODGING YOU ARE GIVING UP YOUR JUDICIAL RIGHTS TO DISCOVERY AND APPEAL, UNLESS THOSE RIGHTS ARE SPECIFICALLY INCLUDED IN THE “ARBITRATION OF DISPUTES’ PROVISION.

NATURE, ANIMALS, AND RODENTS: YOU AND RENTERS, OCCUPANTS AND OPERATORS ACKNOWLEDGE AND UNDERSTAND THAT CAMPING IN FORESTED AND RURAL LOCATIONS INCREASES THE CHANCE OF ENCOUNTERING WILD ANIMALS, RODENTS AND INSECTS IN CAMPGROUNDS, CAMPSITES AND IN LODGINGS. TRF & FONM MAKES EVERY EFFORT TO RID THE LODGING AND EQUIPMENT OF INSECTS AND RODENTS PRIOR TO YOUR STAY INCLUDING THE USE OF NON-TOXIC DETERRENTS. YOU MAY SEE THESE DETERRENTS DURING YOUR STAY. TRF & FONM MAY NOT HAVE BEEN SUCCESSFUL IN COMPLETELY RIDDING YOUR LODGING OF ALL INSECTS, RODENTS, OR WILD ANIMALS PRIOR TO YOUR STAY. YOU AGREE YOU WILL NOT HOLD TEXAS RENAISSANCE FESTIVALS, LLC. AND THE FIELDS OF NEW MARKET CAMPGROUND LIABLE FOR ANY MONETARY COMPENSATION, DAMAGES, OR INJURIES AS A RESULT OF ANY ENCOUNTERS WITH NATURE, ANIMALS, RODENTS, OR INSECTS.

RV PARKS AND CAMPGROUNDS: TRF & FONM IS NOT AFFILIATED WITH ANY GOVERNMENT OR PRIVATELY OWNED RV PARK OR CAMPGROUND AND OPERATES INDEPENDENTLY OF THESE FACILITIES. TRF & FONM DOES NOT GUARANTEE SPECIFIC CAMPGROUND OR CAMPSITE OPENING, HOLD SPACES, OR PARK AND SET UP TRAILERS IN ANY FACILITY WITHOUT PRE-ARRANGED TERMS FROM THE RENTER. TRF & FONM DOES NOT GUARANTEE ANY SERVICES ADVERTISED OR PROMISED BY CAMPGROUND OR RV PARK FACILITIES INCLUDING BUT NOT LIMITED TO ELECTRICAL POWER, SEWER HOOKUPS, WATER, OR TV AND CABLE HOOKUPS.

FIREARMS AND FIREWORKS: NO FIREARMS OR FIREWOKRS ARE ALLOWED ON THE PREMISES OF TEXAS RENAISSANCE FSTIVALS, LLC.OR THE FIELDS OF NEW MARKET CAMGROUND. BRINGING EITHER ON TEXAS RENAISSANCE FESTIVALS, LLC. OR THE FIELDS OF NEW MARKET CAMOGROUND WILL RESULT IN IMMEDIATE EXPULSION FROM THE PROPERTY.